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The paper trail

We had another phone call from someone who is compiling a record of her achievements in midwifery and wanted a copy of the attendance certificate from a program of ours that she had attended - "one of Andrea's workshops". She didn't know what year, or where, or what the topic was, just that she'd been to one of our programs!

Just as well we have a company policy here of "never throw anything out"! We do keep good records of the attendances at all the many workshops we have presented over the years, which must be close to 1,000 by now, given that we started in 1984. Each year I do around 50 two-day events and then there are the many tours that usually involve a whole string of one-day seminars.

Right now we are having a spring clean, even though it is the depths of winter, because we will be moving in a few weeks (more on this later). We are going to have a cull and anything that is more than 7 years old is going out. Of course, the students enrolled in our Graduate Diploma in Childbirth Education will have their records archived for 30 years (a requirement for Registered Training Organisations) and we will keep the attendance lists for all our workshops, but a lot of other accumulated paperwork will see the inside of the re-cycling bin or our new, larger, paper shredder. Quite a lot of the artwork we have will go onto CD ROMs for storage - very simple and very safe, once we get the scanning done.

I like the idea of starting afresh, but don't relish the hours it will take to review the insides of all the filing cabinets so I can make the necessary decisions!

Posted by andrea at July 08, 2003 05:07 PM

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